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Shipton-under-Wychwood

Parish Emergency Plan

 

Approved by Shipton Parish Council for use from May 2022

The plan will be reviewed annually.

This document contains personal information that must be treated as private and confidential 

 

 

 

Contents

 

 

Distribution List

 

 

Record of Revisions

 

 

Introduction

Nearly all emergencies affecting the community will be dealt with routinely by joint response of the emergency services, local authorities and the major utilities. However, there may be occasions when the arrival of outside assistance is delayed, and the community will need to help itself.

 

This document has been created by Shipton Parish Council to provide contacts and a basic framework for managing the initial stages of a major emergency that may threaten the safety and welfare of the community, its people, livestock and property. It is not the intention of this plan to replace in any way help from the recognised emergency services.

 

The responsibility for keeping this plan up to date lies with the Chairman of the Parish Council.

 

Objectives of the Plan

The purpose of this plan is to provide information for:

The Parish Emergency Management Team, The Emergency Services, Oxfordshire County Council and West Oxfordshire District Council, in the event of a major incident which may threaten the safety and welfare of the community, both residential and employed, property and livestock.

 

The Plan achieves this by:

• Identifying the risks to the community and taking action to mitigate them

 

• Providing key contact details for the Emergency Management Team, Key Community Resources, the Emergency services and Local Authorities

 

• Identifying resources in the immediate local community available to assist during an emergency

 

• Identifying vulnerable people in the community and developing plans to assist/protect them

 

• Provide a framework to keep the community informed of Emergency Services actions, Parish Council assistance and Residents’ personal responsibilities.

 

Potential Emergency Risks that might impact Shipton

While an episode of flooding is probably the most likely cause of any future emergency, the location of our Parish does not preclude other possible emergency situations.

 

• The Parish is bisected by a major road (the A361) and this could lead to a serious road accident, collision or spillage including chemical spillage

 

• The edge of the Parish is traversed by a major railway line.

 

• The Parish lies just to the north of a major military airport and is regularly over flown by military and private aircraft and particularly helicopters.

 

• Sustained failure of gas, electrical or water supplies which may then threaten lives in the community.

 

• Damage and injury caused by severe weather or prolonged spells of severe weather or snow restricting movements.

 

• Gas leaks or explosions, a major fire or building collapse requiring evacuation of part of the community.

 

Our area covers the Parish of Shipton under Wychwood, comprising some six hundred private dwellings, the Wychwood Primary School, a Pre-school/Nursery, about fifteen business and retail properties and two care homes or centres for the elderly.

 

Apart from two filling stations, there are no known potentially dangerous industrial installations.

 

PROCEDURE FOR A SERIOUS EMERGENCY EVENT

NOTE: remember to take all reasonable steps to avoid causing harm to yourself and others

 

Call 999

Give them the following information:

• Your name
• Your contact number
• Details of the incident
• Exact location
• Emergency Services requested
• Estimated casualties
• Hazards & road blockages

 

SUBSEQUENT Actions in the event of a potential emergency

 

• Contact the Emergency Management Team                          (Page 5)

 

• Start a log                                                                                      (Page 14)

 

• Contact the District Council Emergency Centre                     (Page 6)

 

• Contact Key Holders                                                                   (Page 6)

If decision is made to open a Survivor Reception Centre

 

• Contact the Volunteers Leader                                                 (Page 5)

 

• Contact schools and those at risk (Page 6 and 15)

 

• Assist Emergency Services as required with the resources at its disposal, or if Emergency Services cannot offer immediate help, co-ordinate efforts to mitigate the impact of the threat.

 

• Designate a Central Co-ordinator, and establish a communication and coordination centre in an appropriate meeting centre. (Page 7)

 

• In the case of severe fire, inform the local garages who store hazardous materials and also pass this information on to WODC emergency coordinators (Page 8)

 

 

 

 

 

Remember local resources are limited: in a declared emergency the Emergency Team will only do what is essential to protect lives and property.

 

EMERGENCY MANAGEMENT TEAM

The legal responsibility at County level for calling an emergency and delivering a response lies with The Emergency Services (ES), Oxfordshire County Council (OCC), West Oxfordshire District Council (WODC).

 

But, if a serious incident is District or County wide, Emergency Services may be delayed.

In the absence of the regular emergency services, the Shipton Parish Emergency Plan will be activated by the Chairman, or in his absence the Vice Chair / Clerk / Other Councillors / or members of the Emergency Team.

The Plan will be the framework for self-help response until the services arrive as far as parish resources allow

 

Parish Council Emergency Responsibilities:

Advise local residents what the emergency organisations plan to do.

Follow the requests made by the emergency services and the local authorities.

Maintain a contingency plan to cope with a serious situation until the Emergency Services arrive.

Keep people informed so that they can help themselves.

Ensure as many vulnerable people as possible are contacted and assisted.

 

Emergency Management Team contacts:

Name	Contact Number	Mobile
Chairman of the Parish Council Jill Mavin	01993 831091	07548 310391
Vice Chairman of the Parish Council Tim Yates		07786 031584
Clerk to Parish Council (Zoe Thornburgh)		07890 433928
Executive Chairman of the Village Hall Committee (Chris Fitzpatrick)		07561 537646
Councillor & Leader of Shipton Volunteers Carole Arnold	01993 832313	07545 475560
Councillor Matthew Colledge
Councillor Hibbert-Biles	01993 831822
Councillor Jan Lund	01993 831993	07762141605
Councillor Simon Randall		07802968428
Women’s Institute      Kay Shortland	01993 832927